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Checklist for Event Providers

Guided Walk Checklist

• Tides checked (coastal walks)
• Access to land obtained
• Enough leaders recruited
• Route checked for disabled access
• Route checked to assess maximum number of participants
• Risk assessment done
• First aid kit and mobile phone organised
• Other necessary H&S precautions organised
• Insurance organised
• Handouts organised
• Demonstration specimens organised
• Publicity organised
• Press release written and sent out
• Posters / leaflets produced
• Participants know whether or not to:
• Book
• Bring suitable outdoor clothing
• Bring refreshments 

Talk/Lecture Checklist

• Venue checked for disabled access and induction loop
• Speaker knows what AV facilities are provided
• Exact AV requirements of speaker are known
• Handouts organised
• Associated display organised
• Publicity organised
• Press release written and sent out
• Posters / leaflets produced 

Exhibition Checklist

• Labels visible to children & wheelchair users
• Text on labels at font 18 - 36pt
• Text on graphic panels approximately 48pt
• Text on graphic panels less than 250 words
• Good contrast between text and background
• Red/green/brown/grey/purple are not used on top of each other
• Text is not overprinted on photographs, making the text difficult to read
• AV material has subtitles or printed script
• Technical jargon is avoided or explained
• Objects are clean
• Handling objects are safe, e.g. no sharp edges
• Risk assessment(s) are done